Committed to Keeping Your Personal Information Safe.

At Tribe, we believe privacy is a fundamental human right. That's why we will always be clear about what information we store and how it is used. Here you will find a quick list of information we collect, why we collect it and how it is used, information about Tribe terms, privacy and how we conform to industry standards.

Information we Collect

Name, email address, profile photo, phone number, home address

We collect this standard basic information so that we can contact you regarding Tribe. This also helps with safeguarding so that we know who our users are, for example, a person needing help in their community can identify the user they have asked help from. Your details are not shared publicly without your permission, such as when you accept help from someone.

For Tribe Members, only your name will appear on the help you request and no other information is shared publicly.

Date of birth, DBS certificates, business insurance, experience, qualifications, hourly rate, transport

We collect this information if you are interested in becoming a Community Support Provider. This is so we can carry out checks as to whether you are trustworthy to help people around you, and carry out jobs on behalf of the Tribe platform.

If you offer to help a Tribe Member, or advertise yourself as a Community Support Provider then your experience, qualifications, hourly rate, transport, and basic information, with the exception of your location, is shared publicly.

Your location

We may ask you for your location. This is so we can help identify support in your community and provide a relevant list of support providers close to you. Your location is never shared without your explicit consent. Locations are also masked to other users so that they will not know your exact location.

Analytics

We use analytics software on our website and apps. This is to help identify areas of improvement on the Tribe platform. It is also used to help identify need in your community. No personal data is transmitted during your searches.

Your Safety

For safety and security, we use information about you and your Service use to verify accounts and activity, to monitor suspicious or fraudulent activity and to identify violations of Service policies.

Discrimination

We enforce a strict policy to protect users against discrimination and harm. Any users found in breach of this policy and perform any action within Tribe that can be considered as a hate incident or hate crime will be excluded from the service and reported to the local authority. To read more about hate incidents and hate crimes, visit Citizens Advice

Data

Below you will find information regarding your data. Tribe is compliant with GDPR and meets the 2019/2020 NHS Data Security & Protection toolkit standards.

Sharing

Your personal information is shared with community support services, such as your local council and Community Catalysts. This is to help Tribe identify areas of need, and so that your local authorities can see which communities need support. Your personal information and activity inside Tribe is not sold and you will never be targeted by advertisers.

You shall be informed about what information you will be sharing when performing any action within the Tribe apps for both Android and iOS.

Storage

Your data is kept on a secure cloud service. The data is encrypted during storage using an AES encryption algorithm, the encrpytion key is then also encrypted and rotated regularly to minimise risk.

Transport

Data is encrypted during transit between our secure server and your mobile app too. We use the latest SSL/TLS protocols to ensure data can not be read or modified during transit.

Retention

Some data can be deleted whenever you like, some is removed or hidden automatically and some is retained for longer periods of time, where necessary.

Tribe user data which makes up your profile, can be corrected or deleted at any time. Some data, like community groups visible in Tribe, may be hidden if a page is inactive. Some information is retained for an extended period of time, this includes payments that have been processed through Tribe, and is kept for financial auditing purposes and to prevent fraud.

Destruction

If you request to have your data removed from Tribe, or the retention period expires, the data is deleted and overwritten on our storage hardware to obscure your data, this is in line with industry standards. Any physical hardware containing user data is also obsfucated and destroyed when being replaced.

Logs

We collect information that your browser sends whenever you visit our Service ("Log Data"). This Log Data may include information such as your computer's Internet Protocol ("IP") address, browser type, browser version, your location, mobile type, mobile OS, the pages and content of our Service that you visit, the time and date of your visit, the time spent on those pages and other statistics. We use Google Analytics to gather this information.

Accreditations

Tribe is compliant with the 2019/2020 NHS Data Security & Protection toolkit.

Your Rights

Data protection law gives you the right to access your personal information, to object to the use of your personal information for certain purposes, and the right to erase, restrict or receive a machine-readable copy of your personal information. You can access, update and delete your Tribe account information by logging into your Tribe account. If you cannot fulfill your request using these tools, please email info@tribeproject.org or contact us using the address below. We will handle your request in accordance with the law. This means there may be legal reasons why we cannot fulfil all requests.

Accessibility

Tribe is committed to ensuring digital accessibility for people with disabilities. We are continually improving the user experience for everyone, and applying the relevant accessibility standards to WCAG 2.1 Level AA and W3C conformance.

Measures to Support Accessibility

Tribe takes the following measures to ensure accessibility of Tribe:

  • Include accessibility throughout our internal policies
  • Assign clear accessibility targets and responsibilities
  • Employ formal accessibility quality assurance methods
Conformance Status

The Web Content Accessibility Guidelines (WCAG) defines requirements for designers and developers to improve accessibility for people with disabilities. It defines three levels of conformance: Level A, Level AA, and Level AAA. Tribe is partially conformant with WCAG 2.1 level AA. Partially conformant means that some parts of the content do not fully conform to the accessibility standard.

Additional Accessibility Considerations

Although our goal is WCAG 2.1 Level AA conformance, we have also applied some Level AAA Success Criteria: Re-authentication after a session expires does not cause loss of data.

Compatibility

Tribe is designed to be compatible with the following technologies:

  • Our preferred browser for Tribe is Google Chrome
  • iOS support on iPhone and iPad from iOS 11. Below iOS 11 can cause some issues but is compatible
  • Android support from Lollipop 5.0
  • Browsers such as Firefox, Opera, Safari, Internet Explorer and Edge are compatible, but have some known issues

Tribe is not compatible with Internet Explorer 10 and below

Technical Specifications

Accessibility of Tribe relies on the following technologies to work with the particular combination of web browser and any assistive technologies or plugins installed on your computer:

  • HTML
  • CSS
  • JavaScript

These technologies are relied upon for conformance with the accessibility standards used.

Limitations and Alternatives

Despite our best efforts to ensure accessibility of Tribe, there may be some limitations. Below is a description of known limitations, and potential solutions. Please contact us if you observe an issue not listed below.

Known Limitations for Tribe

User generated content such as uploaded images may not have text alternatives and language is not internationalised as we cannot ensure the quality of contributions. We monitor user activity and typically respond to issues within 24 hours. We are also implementing artificial intelligence to control user generated content, such as profile photos that are not conformant. Please report any issues you encounter via the app, or by direct contact.

Assessment Approach

Tribe assessed the accessibility of Tribe by the following approaches:

  • Internal & external evaluation
  • Tribe has adhered to a formal quality assurance process throughout the design and development process internally
  • Tribe has been through user experience and usability testing by several external sources throughout the development process
  • Tribe has been through accessibility testing by several external sources throughout the development process

Payments

Tribe enables support providers to receive payments for the support they provide. Tribe also enables councils and funding providers to provide funding to those who require financial help to receive support. Tribe facilitates payments through a third party payment service called Stripe.

Stripe Banking & Verification Details

If you decide you wish to create a payment account to receive payments on the support you provide, you will be required to verify your identity and store your banking information within Stripe in order to receive payments. This information is encrypted and bypasses the Tribe system directly to Stripe. No information is shared.

Payment Processing Fees

When paying a support provider, Tribe adds an application fee on every transaction to cover our costs including technology, development of app features, marketing, and payment processing. This fee is payable by the support provider for gaining work by using the Tribe service and is taken automatically from each transaction.

4.4% + 20p

for payments made with European cards

5.9% + 20p

for payments made with non-European cards
Stored Payment Sources

When making a payment, your card details are securely stored with Stripe. You are provided with the option to remove your payment sources and details from the 'make a payment' screen in the Tribe app. Alternatively, you can contact Tribe to remove all of your payment data.

Payments Terms and Conditions

By accepting Tribe terms of service, you also agree to the Stripe Connected Account Agreement.

Legal

These Terms, Conditions and Privacy set out important information regarding your rights and obligations, and the restrictions that may apply. Please read these Terms and Conditions ("Terms", "Terms and Conditions") carefully before using the www.tribeproject.org website, mobile apps & portal (the "Service") operated by Tribe, The Howells Foundation & Bronze Software Labs ("us", "we", or "our").

Accounts

When you create an account with us, you must provide us information that is accurate, complete, and current at all times. Failure to do so constitutes a breach of the Terms, which may result in immediate termination of your account on our Service.

You are responsible for safeguarding the password that you use to access the Service and for any activities or actions under your password, whether your password is with our Service or a third-party service.

You agree not to disclose your password to any third party. You must notify us immediately upon becoming aware of any breach of security or unauthorized use of your account.

Links To External Sources

Our Service may contain links to third-party web sites or services that are not owned or controlled by Tribe.

Tribe has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third party web sites or services. You further acknowledge and agree that Tribe shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods or services available on or through any such web sites or services.

We strongly advise you to read the terms and conditions and privacy policies of any third-party web sites or services that you visit.

Termination

We may terminate or suspend access to our Service immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach the Terms.

All provisions of the Terms which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.

We may terminate or suspend your account immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach the Terms.

Upon termination, your right to use the Service will immediately cease. If you wish to terminate your account, you may simply discontinue using the Service.

All provisions of the Terms which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.

Governing Law

These Terms shall be governed and construed in accordance with the laws of the country in which you reside, without regard to its conflict of law provisions.

Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions of these Terms will remain in effect. These Terms constitute the entire agreement between us regarding our Service, and supersede and replace any prior agreements we might have between us regarding the Service.

Privacy

Tribe, The Howells Foundation & Bronze Software Labs ("us", "we", or "our") operates the www.tribeproject.org website, mobile apps & portal (the "Service"). This page informs you of our policies regarding the collection, use and disclosure of Personal Information when you use our Service. We will not use or share your information with anyone except as described in this Privacy Policy. We use your Personal Information for providing and improving the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions above.

Cookies

Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer's hard drive.

We use "cookies" to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Service Providers

We may employ third party companies and individuals to facilitate our Service, to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.

These third parties have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Security

The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

If required by law or subpoena, we will disclose personal information of users to law enforcement agents.

Children's Privacy

Our Service does not address anyone under the age of 16 ("Children").

We do not knowingly collect personally identifiable information from children under 16. If you are a parent or guardian and you are aware that your Children has provided us with Personal Information, please contact us. If we discover that a Children under 16 has provided us with Personal Information, we will delete such information from our servers immediately.

Changes

We reserve the right, at our sole discretion, to modify or replace our terms and policies at any time. If a revision is material we will try to provide at least 30 days notice prior to any new terms and policies taking effect. What constitutes a material change will be determined at our sole discretion.

You are advised to review this page periodically for any changes. Changes to this page are effective when they are posted.

By continuing to access or use our Service after those revisions become effective, you agree to be bound by the revised terms. If you do not agree to the new terms, please stop using the Service.

Contact us

You can contact us by mail, email or telephone

e-Innovation Centre, Priorslee, Telford, Shropshire. TF2 9FT

+44(0)1952 288218

info@tribeproject.org